Stop losing foster animals, medical records, and volunteer updates in a chaos of texts, emails, and outdated spreadsheets.

The Problem

You're managing dozens (or hundreds) of foster animal placements across foster homes. Critical information lives in your head, scattered text threads, and multiple spreadsheets no one can find. When a foster calls with a medical emergency, you're scrambling. When a new animal needs placement, you're guessing who's available. When your board asks for a foster program report, you're manually piecing together data for hours.

You need a system that works as hard as you do—without the chaos.

The Solution: One Centralized Hub for Your Entire Foster Program

This Airtable template gives you instant control over every foster placement, medical event, supply order, and volunteer interaction—in one searchable, structured system. No more "where did I write that down?" moments. No more missed vet appointments or forgotten check-ins.

Built by an animal welfare operations expert who understands your workflows, this isn't a generic CRM you have to hack together. It's purpose-built for the realities of rescue work: urgent placements, volunteer-driven coordination, medical emergencies, and supply tracking.

What You Get (Instant Download)

✅ Pre-Built Airtable Base with 10 Connected Tables:

• Animals in Foster Care – Track placements, medical history, behavior notes, and adoption readiness

• Foster Home Database – Manage applications, capacity, preferences, and placement history

• Medical Event Tracking – Centralize vet visits, treatments, medications, and follow-ups

• Task Management – Assign check-ins, supply deliveries, and administrative follow-ups

• Litters & Sibling Groups – Keep families together and manage group placements

• Supply Inventory & Tracking – Know exactly what's out, what's low, and who needs restocking

• Foster Report Cards & Updates – Collect standardized progress reports

• On Deck Survey – See who's ready for a new placement at a glance

• Reference Tables – Customize medical protocols, statuses, and program settings

✅ Complete 13-Part Implementation Guide:

Step-by-step documentation covering system setup, table relationships, workflows, common scenarios (emergency placements, foster switches, medical crises), troubleshooting, and best practices.

✅ Sample Data for Hands-On Learning:

Practice with test records before launching live. When you're ready, duplicate the base without sample data for a clean implementation.

✅ Field-Level Guidance:

Every critical field includes descriptions explaining what it does, why it matters, and what happens if you delete it—so you don't accidentally break important connections.

The Transformation: Before vs. After

Save 10+ hours per week on administrative busywork. Reduce placement errors and missed follow-ups by 80%. Scale your foster program confidently without drowning in operational chaos.

Who This Is For

✔ Foster coordinators managing 10–200+ placements who are tired of "winging it"

✔ Small to mid-sized shelters and rescues ready to professionalize operations without enterprise software costs

✔ Teams transitioning from spreadsheets or memory-based tracking to structured, sustainable systems

✔ Organizations that need clean data for grant reporting, board updates, and program evaluation

Technical Requirements

• Airtable account (Team or Business plan is needed to benefit from all features)

• No coding or database experience required—if you can use a spreadsheet, you can use this system

• Compatible with desktop and mobile devices for on-the-go updates

Your First Step (Takes 30 Minutes)

1. Download the template and duplicate it into your Airtable workspace (instant access)

2. Explore the sample records—click through a few foster homes, animals, and medical events to see how tables connect

3. Identify one pain point in your current system (e.g., "I can't track who has supplies")

4. Map that pain point to the corresponding table and view in this template

5. Start entering real data when you're ready—or duplicate without records for a clean slate

Implementation Support Included

📧 Direct email support for template-specific questions: hello@builtatmidnight.com

🌐 Additional resources at builtatmidnight.com

📚 13-part guide with troubleshooting, workflows, and field-level documentation built into the template

Questions about Airtable platform features? Airtable's help docs and community forums are excellent resources for general how-to questions.

Important Details

• Instant digital download—Start using the template immediately after purchase

• Non-refundable due to the nature of digital products (explore the detailed guide and screenshots before purchasing to ensure it meets your needs)

• One-time purchase—No subscriptions or recurring fees (Airtable charges separately for their platform)

• Lifetime access to the template and implementation guide

🚀 Get Instant Access

Stop letting critical foster information slip through the cracks. Start managing your program with confidence.

Frequently Asked Questions

This template helps foster coordinators track placements, medical care, supplies, and communication in one centralized system—without losing information across texts, emails, and spreadsheets.